Taking girls abroad

Take your girls on international residentials, day trips and meet other guiding members abroad

Give your girls an experience they'll never forget

You'll need to fulfil all the requirements for residentials in the UK and do some extra training, depending on the type of trip.

Training you need

To take girls abroad on a residential, you must:

Make sure you keep checking government travel advice for any country you wish to visit or travel through.  If you are planning on visiting Europe after 1 January 2021 make sure you also keep up to date with the latest government policies and guidance.

Forms you need to fill in

Residential event notification and permission to plan 

Speak to your commissioner and send her the completed permission to plan section of the international residential event notification form at least 9 to 18 months before your proposed date of travel. Your commissioner will consult the relevant advisers and confirm approval for your event and for you to start planning.

On the permission to plan form, your commissioner will set deadlines which will tell you when you should submit parts 1 and 2 of the REN form, your risk assessments , your itinerary and any other updates.

Your commissioner will send over a copy of the part 2 of the REN form to be held by your country or region office.

You also need to make sure you have a licence holder in a ratio of at least 1:50. Events with 100 or more participants in total are defined as large-scale events.

Ensure you have organised travel insurance before you book anything for your international trip, that way you're covered if anything unexpected happens.

Going on day trips

You don't need the Going Away With scheme or a residential event notification form to take girls on a one-day international trip, such as a day trip to France. There are five simple steps that you need to take.

  1. Inform your district commissioner of your plans.
  2. Inform your county international adviser and country and region office.
  3. Organise travel insurance – Travel insurance provides cover for a number of areas. Travel delays and cancellations can still occur on a day trip and these can be expensive. The policy will also cover emergency medical treatment that might be needed during the trip.
  4. Check UK government foreign travel advice to get the latest information on safety and security, entry requirements and travel warnings. If you are travelling to Europe, you should also check whether you need to carry a Eurpean Health Insurance Card (EHIC) or a UK Global Health Insurance Card (GHIC). There is further information about these cards on the government website.  
  5. Make sure you have received completed Information and consent for event/activity forms and Health Information for International Travel forms for each participant.

International partnerships

Partnerships with guiding groups in other countries can be one-off or ongoing arrangements, and can provide girls with life-long memories and lasting friendships.

To link with an overseas unit, contact the country's Guide or Girl Scout Association. You can find details on the World Association of Girl Guides and Girls Scouts (WAGGGS) website.

Travelling Abroad Grant

The Travelling Abroad Grant is for adult leaders working towards the Travelling Abroad module of the Going Away With scheme.

Leaders can apply for a grant of £100 to subsidise the cost of their travel and accommodation. A £200 grant is available if you're meeting Guides from another country or doing a community project.

Do the Travelling Abroad module

Learn all you need to know to take girls on residentials abroad.