Surfing

If you or another member of your leadership team is running the activity at an external venue/location, follow these extra steps:

• Arrange for a home contact. Leave any route or other relevant details with your home contact and complete a home contact agreement form. Let them know about any changes to your plans.
• Tell your commissioner.
• Get a copy of the public liability insurance of the activity provider before you book.
• Check you hold the relevant qualification (if one is needed) to run the activity and let your commissioner know you plan to run it yourself. If you aren't sure, speak to your local adviser to check.
• Check with the venue that they have the correct equipment and, if needed, specialist clothing that will meet the needs of your group.
• Get any specialist equipment or clothing needed to run the activity not provided by the venue, and make sure this is in good condition and fit for purpose.
• Check that any equipment is suitably insured by the provider and agree what happens to the equipment if it gets damaged.
• Ask for a copy of the venue's safety guidelines and risk assessment (if relevant).
• Make sure you have the correct ratio of participants (girls, leaders and volunteers) to qualified adults (those running the activity if a qualification is needed). This is different to the ratio of leaders to girls.
• Consider the ability and experience of the participants and any disabilities, access needs or health conditions and plan the session accordingly.

Some venues might ask for a disclaimer or waiver to be signed for each person taking part in the activity. This is something which parents/carers must sign on behalf of their child. You can do this along with the consent form. Parents and carers should be given sufficient information from the provider along with the waiver so they can make an informed decision to sign it or not. Leaders can only sign disclaimers and waivers for their own personal participation. 

If you're working with an external provider or external instructors to run this activity outside the unit meeting space, follow these extra steps. 

• Arrange for a home contact. Leave any route or other relevant details with your home contact and complete a home contact agreement form. Let them know if you make any changes to your plans.
• Tell your local commissioner.
• Tell the activity provider about the ability and experience of the participants and any disabilities, access needs or health conditions that need to be considered when running the activity.
• Choose a reputable and licensed activity provider (where applicable).
• Check the qualified adults hold the correct qualification to be able to run the activity (see the information below).
• Get copies of the instructor qualifications and public liability insurance of the activity provider before you book.
• Ask for a copy of the providers' safety guidelines and risk assessment.
• Make sure you have the correct ratio of participants (girls and volunteers) to qualified adults (those running the activity). This is different to the ratio of leaders to girls.
• Check with the venue that they have the correct equipment and, if needed, specialist clothing that will meet the requirements for your group.
• Source any specialist equipment or clothing needed to run the activity not provided by the venue, and make sure this is in good condition and fit for purpose.
• Check that any equipment is suitably insured by the provider and agree what happens to the equipment if it gets damaged.

Some venues might ask for a disclaimer or waiver to be signed for each person taking part in the activity. This is something which parents/carers must sign on behalf of their child. You can do this along with the consent form. Parents and carers should be given sufficient information from the provider along with the waiver so they can make an informed decision to sign it or not. Leaders can only sign disclaimers and waivers for their own personal participation.

Depending on whether you are body boarding or surfing, you will need to find a registered coach holding the following recognised coaching and water safety qualification:

• ISA Surf or Body Boarding Coach Level 1 award

When using an external provider, we recommend at least one Girlguiding volunteer with up-to-date knowledge of water safety and rescue techniques, such as the Girlguiding water safety training module.

You can verify the quality of a provider by checking it has one of the following endorsements: AALA,  Adventuremark or LotC Quality Badge for Adventure.  AALA and LotC are not applicable in Northern Ireland, but Sport Northern Ireland confirm the implementation of Adventuremark as a suitable adventure activity accreditation scheme for activity providers in Northern Ireland. Or you can ask your local outdoor activities adviser to recommend an approved provider.

If doing this activity abroad, the above qualifications and regulations may not be applicable. The leader will need to make enquiries about the reputation and safety standards of the activity provider. Contact your international adviser or outdoor activities adviser, or email [email protected] for more guidance.

For many activities around or on water, confidence in the water is more important than the ability to swim a particular distance. Often girls will need to be assisted back onto a craft by the qualified adult running the activity and they should have the confidence to remain in the water until rescued.

Leaders should check the swimming ability and confidence in water of their girls, and highlight those with weak swimming abilities or low water confidence to the qualified adult.

Where weak swimmers or those with low water confidence are taking part, this should be risk-assessed and ratios may need to be amended.

You can get good swimmers who have low water confidence if the environment in which they are swimming is different to usual. Someone who is a good swimmer in a pool may not initially be very confident in cold open water.

Activity providers may have a swimming ability requirement to take part in this activity. Leaders should check with the activity provider before booking.

Weak swimmers or those with low water confidence should wear buoyancy aids for this activity. If you aren't sure, speak to the qualified instructor about the needs of your group. 

The leader must:

• Make sure that safety rules and alarm signals have been explained to the girls, as well as the need for instructions to be obeyed immediately.
• Follow water safety guidelines and ensure that the responsible adult helpers are familiar with them.

Inspect water for visible signs of pollution, for example rubbish, blue green algae or chemicals.

Make sure girls and parents are aware of the dangers and symptoms of Weil's disease and what action to take if they suspect infection. On the day of the activity, advise participants to cover cuts and grazes with waterproof plasters to help prevent infection.

See our guidance on water activities.

The ratios below are given as a maximum and ratios must be considered as part of the risk assessment, this may lessen due to any medical conditions, physical ability or other factors.

Leadership team ratio

As this activity will take place outside of your usual meeting place the leadership team ratio is mandatory.

• Rainbows: not a Rainbow activity
• Brownies: 1:8
• Guides: 1:12
• Rangers: 1 Girlguiding leader

The leadership team must remain present for the duration of the activity be this on the water or on the bank.

Qualified adult/participant ratio

The activity leader (qualified adult) should determine what size of group is safe. There must be enough qualified adults to ensure the safety of all participants. This will be determined by any limitations placed on their qualification/permit/or the rules of their operating organisation as well as the risk assessment taking into consideration the location, weather and experience of both the qualified adult and other participants. This risk assessment should be assessed by the leader and any concerns raised to the qualified adult.