Documents for events and travel

Commissioners guide to large-scale events.pdf

Support for Commissioners who are in charge of overseeing a large-scale event

Event Coordinators' Guide to Large-Scale Events.pdf

Planning your first ever large-scale event? Make sure it runs as smoothly as possible with our guidance

Health information form

Gather health information from everyone before you go on a trip or to an event.

Health Form for International Trips.pdf

Make sure members have filled this out if they're travelling abroad with guiding. To download the form, right click on the link and select save as.

Home Contact role outline (UK).doc

Use this role outline to understand the role of the Home Contact at UK events.

Home Contact role outline (UK).pdf

Use this role outline to understand the role of the Home Contact at UK events.

Home residential event notification form.docx

Send your commissioner a completed residential event notification (REN) form when you start planning a residential event

Home residential event notification form.pdf

Send your commissioner a completed residential event notification (REN) form when you start planning a residential event

Information and consent form PDF

Collect parent and carer consent for meetings and activities with this form. This is the PDF version of the form.

Information and consent form

Collect parent and carer consent for meetings and activities with this form. This is the Word version of the form.

International residential event notification form.docx

For international events and going abroad, use this residential event notification form

International residential event notification form.pdf

International trips - emergency planning guidance.PDF

Our good practice guidance covers setting up a home contact system, dealing with emergencies, handling the media and advice on risk assessments

Notification of accident or incident form.pdf

This form should be completed by an adult volunteer as soon as possible after an accident or incident. Part of the Emergency File.