Activities with other organisations

How to run activities and events with other organisations to make them extra special

Joint events with other organisations, such as The Scout Association, can be extra-special for girls

These events are often very exciting as girls can meet new people, and volunteers can pool resources and ideas to make the programme dynamic and fun.

There are a few safety rules to follow if you're organising a joint event.

Prohibited activities at joint events

Members should not do any of Girlguiding's prohibited activities at joint events. If planning an event, make sure you don't include activities banned by any organisation involved.

However, if activities prohibited by Girlguiding are happening at an event, it's fine to attend as long as guiding members don't join in with those activities.

Activity qualifications

Search our activity finder to find out what qualifications instructors or Leaders need for activities that are happening at joint events.

Girlguiding does not recognise Scout Association Adventurous Activity Permits as acceptable qualifications for any activity.

Criminal record checks

There is a national agreement between Girlguiding and The Scout Association that members and volunteers of either organisation who are taking part in a joint activity or event don't need to complete the recruitment process for both organisations - including Disclosure and Barring Service (DBS) checks. This agreement is valid for all joint activities, residential events and joint units.

All other volunteers aged 18 or over who are staying overnight at a residential event must have completed the recruitment and vetting procedure including a criminal records check. Non-member volunteers should be assigned the role of residential occasional helper on GO and undertake a criminal records check, find out more in our recruitment and vetting procedure.

Residential events with other organisations

  • The relevant Commissioner and Adviser must be satisfied that the event is authorised by the other organisation.
  • The event must have a definite programme of activities.
  • For joint events involving girls and boys, at least one male and one female adult must be present throughout the event and separate sleeping, washing and toilet facilities are required for male participants.
  • An authorised volunteer from the other participating organisation must be present, be in charge of their organisation’s members, and meet their organisation’s requirements for residential events.
  • All the adult volunteers at a residential event should be provided with details of Girlguiding’s safety and Safeguarding policy.
  • Where possible, a member of Girlguiding should be involved in planning the event.

Joint activities with Scouts

For more information about joint activities, download this guidance on working together with the Scouts.

When camping overseas with The Scout Association, all participants must have been members of either Girlguiding or The Scout Association for at least six months, and all should have camped before.

Members of The Senior Section aged 16 or over may take part in Scout Explorer Belt expeditions provided that there are at least two young women as team members, at least two Senior Section Leaders are part of the expedition leadership, and the County International Adviser is notified.