Guidance for ID Verifiers and commissioners
Our guidance on completing disclosure checks with volunteers
Find out more about your role as an ID Verifier
There are two volunteer roles involved in the process of completing disclosure checks with new and existing volunteers.
- District, division, county ID verifiers - this role is responsible for checking an applicant's ID documents, supporting the completion of disclosure applications and monitoring progress.
- County coordinators for ID verifiers - this role is the main contact in each county for the disclosure check process. They are responsible for providing support and training to new and existing ID Verifiers in their county.
Incorrect recruitment checks could lead to Girlguiding being challenged by the disclosure bodies potentially incurring a substantial fine. For these reasons, please follow this guidance carefully and ask your local county coordinator if you are unsure of the process.
How do I carry out disclosure checks?
We are currently in the process of creating new guidance for ID Verifiers on how to complete all necessary checks. In the meantime, your county coordinator for ID Verifiers can support you with training and guidance.
How do I become an ID Verifier for my district, division or county?
ID Verifiers are invited to undertake this role by their local commissioner, who is responsible for ensuring safe guiding is delivered in their area.
After talking to you to make sure you're happy to undertake the role, your local commissioner will add the role of ID Verifier at the relevant level (district, division or county) to your GO record.
ID Verifiers in England and Wales
Online Disclosure and Barring Service (DBS) checks are completed on the disclosure system. Volunteers are given access to this system when they have an active role of ID Verifier on GO.
If you have problems accessing the disclosure system, speak to your local commissioner so they can check your role details on GO.
ID Verifiers in Scotland
Check out the guidance for ID Verifiers in Scotland on the Girlguiding Scotland website.
Who should I complete a disclosure check for?
Criminal record disclosure checks should only be completed with volunteers who require a check for their guiding role.
Download the documents below to see which roles need a DBS check:
It's important that you do not carry out disclosure checks for anyone who is a member of your family - this includes blood relatives, adopted family members and in-laws.
You also cannot carry out disclosure checks for someone you are in a relationship with, or someone who is in a relationship with a family member. The same rules apply for providing a reference for someone - you cannot do this for family members, partners or partners of family members.
What counts as proof of identity?
Applicants should submit only original identity documents. At least one document must verify their current address, and one document should display their date of birth.