Guidance for ID verifiers and commissioners

Our guidance on completing disclosure checks with volunteers

Find out more about your role as an ID verifier

There are two volunteer roles involved in completing disclosure checks with new and existing volunteers.

  • District, division, county ID verifiers - this role is responsible for checking an applicant's ID documents, supporting the completion of disclosure applications and monitoring progress.
  • County coordinators for ID verifiers - this role is the main contact in each county for the disclosure check process. They are responsible for providing support and training to new and existing ID verifiers in their county.

Incorrect recruitment checks could lead to Girlguiding being challenged by the disclosure bodies and possibly being fined. Because of this, you must follow this guidance carefully and ask your local county coordinator if you're unsure of the process.

How do I carry out disclosure checks?

We're currently in the process of creating new guidance for ID verifiers on how to complete all necessary checks. In the meantime, your county coordinator for ID verifiers can support you with training and guidance.

How do I become an ID verifier for my district, division or county?

ID verifiers are invited to take on this role by their local commissioner, who is responsible for ensuring safe guiding is delivered in their area.

After talking to you to make sure you're happy with the role, your local commissioner will add the role of ID verifier at the relevant level to your GO record.

ID verifiers in England and Wales

Online Disclosure and Barring Service (DBS) checks are completed on the disclosure system. You'll be given access to this system when you get an active role of ID verifier on GO.

If you have problems accessing the disclosure system, speak to your local commissioner so they can check your role details on GO.

ID verifiers in Scotland

Check out the guidance for ID verifiers in Scotland on the Girlguiding Scotland website

Who should I complete a disclosure check for?

Criminal record disclosure checks should only be completed with volunteers who require a check for their guiding role.

Download the documents below to see which roles need a DBS check:

It's important that you do not carry out disclosure checks for anyone who is a member of your family - this includes blood relatives, adopted family members and in-laws.

You also cannot carry out disclosure checks for someone you're in a relationship with, or someone who is in a relationship with a member of your family. The same rules apply for providing a reference for someone - you cannot do this for family members, partners or partners of family members.

What counts as proof of identity?

Applicants should submit only original identity documents. At least one document must verify their current address, and one document should display their date of birth.

See a full list of suitable ID documentation required for disclosure checks