Evaluating your event

It’s important to evaluate your event with the participants and volunteers who made it happen.

This will help you make sure it achieved its aims and improve future events. Doing an evaluation soon after the event makes sure participants’ thoughts are fresh in their minds, and you receive meaningful feedback.

Sample evaluation forms

You can evaluate your event in different ways. Here we have 3 sample evaluation forms to help you evaluate the event process. More information will follow about outcome evaluations.

The sample evaluation forms are for:

Day events

• Download day event sample evaluation form (PDF, 1.36MB).
• Download day event sample evaluation form (Word, 295KB).

Residential events

• Download residential event sample evaluation form (PDF, 2.52MB).
• Download residential event sample evaluation form (Word, 299KB).

Volunteering at events

• Download sample evaluation form for those volunteering at events (PDF, 1.28MB).
• Download sample evaluation form for those volunteering at events (Word, 291KB).

You may find that some of the questions aren’t relevant to your event. You can also add in your own questions.

It’s important to evaluate the event even if it’s a one-off. Capturing and understanding learnings from events helps us make sure all future events are relevant to girls and volunteers.

Think about how you want to get evaluations from participants, volunteers and the event lead team. You could create a QR code and/or printed evaluation forms. You can use different methods for different groups if useful to get everyone's feedback in a way that’s accessible to them.

As an event team, after you’ve gathered everyone’s feedback, it’s good practice to come together, review it and create a ‘lessons learned’ document.

Capturing a snapshot evaluation

As well as doing a more formal evaluation at the end of the event, you may want to capture participants’ thoughts and feelings straight after an activity. Some ways to do this include:

• Smiley, sad and neutral face buttons or images where participants mark underneath each how they found the activity.
• Whiteboard or flipchart paper where participants can give any feedback at the activity base.
• Whiteboard or flipchart paper for snapshots of feelings after the event.
• QR code with a link to a feedback survey.
• Show of hands.
• Comment cards.
• Ask event volunteers to note down participants’ thoughts and feelings as they’re doing an activity.
• Create a feedback wall.