Make sure you have the right insurance cover when you're organising transport
You need to have insurance cover for any vehicle used for a guiding activity
When you are organising transport for a guiding activity that involves girls or volunteers, you must make sure that you have insurance cover in place for the vehicle that you are using.
Using your own vehicle
You can use your own vehicle for Girlguiding volunteering if you have the right insurance cover. Volunteering is defined as travelling to and from meetings, trainings, activities or residential events as a volunteer, including transporting other members, including children.
If you buy your own vehicle to use for guiding, you will need to take out insurance on it. You can choose cover from any reputable insurance company or arrange insurance from Girlguiding and our partner Unity Insurance Services.
Using your own vehicle insurance
- Some vehicle insurance policies exclude transportation of non-family members and only cover you and your family. Check your policy to make sure you know what it covers.
- Girlguiding will not cover the costs if you lose your no-claims bonus or you have to pay an excess because of an accident that happened while you were on a guiding activity.
If you're looking for more information, The Association of British Insurers have produced useful guidance on volunteer driving and insurance. This document includes information on each vehicle insurance company and their policy on using cars for voluntary purposes.
Hiring and borrowing vehicles
When you hire a vehicle from a commercial hire company, there will be statutory requirements for insurance cover. This cover may be available in different ways.
- Insurance purchased at the same time that your hire the vehicle, with the premium forming part of the total charge. The hire company's policy usually offers comprehensive cover for the vehicle, plus third party and passenger liability.
- Insurance taken out separately when you hire the vehicle. Bear in mind that this option isn't regularly available.
As a Leader, you must check the cover that you decide to take and ensure it is adequate and correct for how you plan to use it.
When you hire or borrow a vehicle from an organisation that does not specifically hire vehicles, it is important to check if any insurance cover is available. If none is provided then you must purchase separate cover to use it.
When you hire or borrow a vehicle from an individual, you will usually need to purchase a specific policy so that the other person's policy is not exposed. You can also arrange to be added to the other person’s insurance policy. If their cover is for any driver, you should check that the use allows the hire or loan of the vehicle to you.
If you hire or borrow a minibus that does not come with insurance as an option, please contact the Insurance team for support in arranging cover. Please try to give at least two weeks' notice.