Sailing (dinghy and small keelboats)

If you or another member of your leadership team is running the activity at an external venue/location, follow these extra steps:

• Arrange for a home contact. Leave any route or other relevant details with your home contact and complete a home contact agreement form. Let them know about any changes to your plans.
• Tell your commissioner.
• Get a copy of the public liability insurance of the activity provider before you book.
• Check you hold the relevant qualification (if one is needed) to run the activity and let your commissioner know you plan to run it yourself. If you aren't sure, speak to your local adviser to check.
• Check with the venue that they have the correct equipment and, if needed, specialist clothing that will meet the needs of your group.
• Get any specialist equipment or clothing needed to run the activity not provided by the venue, and make sure this is in good condition and fit for purpose.
• Check that any equipment is suitably insured by the provider and agree what happens to the equipment if it gets damaged.
• Ask for a copy of the venue's safety guidelines and risk assessment (if relevant).
• Make sure you have the correct ratio of participants (girls, leaders and volunteers) to qualified adults (those running the activity if a qualification is needed). This is different to the ratio of leaders to girls.
• Consider the ability and experience of the participants and any disabilities, access needs or health conditions and plan the session accordingly.

Some venues might ask for a disclaimer or waiver to be signed for each person taking part in the activity. This is something which parents or carers must sign on behalf of their child. You can do this along with the consent form. Parents or carers should be given sufficient information from the provider along with the waiver so they can make an informed decision to sign it or not. Leaders can only sign disclaimers and waivers for their own personal participation. 

If you're working with an external provider or external instructors to run this activity outside the unit meeting space, follow these extra steps. 

• Arrange for a home contact. Leave any route or other relevant details with your home contact and complete a home contact agreement form. Let them know if you make any changes to your plans.
• Tell your local commissioner.
• Tell the activity provider about the ability and experience of the participants and any disabilities, access needs or health conditions that need to be considered when running the activity.
• Choose a reputable and licensed activity provider (where applicable).
• Check the qualified adults hold the correct qualification to be able to run the activity (see the information below).
• Get copies of the instructor qualifications and public liability insurance of the activity provider before you book.
• Ask for evidence that the external provider has their own risk assessment for the activity they are running for you.
• Make sure you have the correct ratio of participants (girls and volunteers) to qualified adults (those running the activity). This is different to the ratio of leaders to girls.
• Check with the venue that they have the correct equipment and, if needed, specialist clothing that will meet the requirements for your group.
• Source any specialist equipment or clothing needed to run the activity not provided by the venue, and make sure this is in good condition and fit for purpose.
• Check that any equipment is suitably insured by the provider and agree what happens to the equipment if it gets damaged.

Some venues might ask for a disclaimer or waiver to be signed for each person taking part in the activity. This is something which parents/carers must sign on behalf of their child. You can do this along with the consent form. Parents and carers should be given sufficient information from the provider along with the waiver so they can make an informed decision to sign it or not. Leaders can only sign disclaimers and waivers for their own personal participation.

The Adventure Activities Licensing Regulations are relevant to sailing (dinghy and small keelboats). If you're using an external provider to deliver the activity, the simplest check you can make is to establish whether the provider holds an AALA license. If they do, then no more checks are required. 

If the external provider does not hold an AALA license, this may be because the water body they operate on is exempt from the regulations. This will be most common on canals or small ponds, where it is not possible to be more than 50m from the nearest land at any point. You can use a centre that is exempt from having an AALA license in very sheltered water as long as the instructors holds a relevant Royal Yachting Association (RYA) qualification for the type of boat and activity, and the nature of the water.

Swimming ability and water confidence   

For many activities around or on water, confidence in the water is more important than the ability to swim a particular distance. Often girls will need to be assisted back onto a craft by the qualified adult running the activity and they should have the confidence to remain in the water until rescued.   

Leaders must check the swimming ability and confidence in water of their girls and highlight those with weak swimming abilities or low water confidence to the instructor. This can be done through either the  day events and activities consent form (PDF, 713KB) or residential event and activities consent form (PDF, 707KB) parents fill in that asks about water confidence and swimming ability.   

Where weak swimmers or those with low water confidence are taking part, this should be risk assessed and ratios may need to be amended.   

You can get good swimmers who have low water confidence if the environment in which they're swimming is different to usual. Someone who's a good swimmer in a pool may not initially be very confident in cold open water.   

Activity providers may have a swimming ability requirement to take part in this activity. Leaders should check with the activity provider before booking.   

If a girl has a medical condition that will affect her ability to swim, tell the instructor so they can assess whether it is possible for them to take part safely.  

Personal floatation   

All members taking part in sailing (dinghy and small keelboats) may be required to wear a personal floatation device (such as a lifejacket) by the activity provider/activity instructor - their guidance should be followed at all times.  

Personal floatation must be considered as part of your risk assessment for non-swimmers.   

Personal floatation must be worn:  

• When the instructor deems it necessary. 
• When abandoning ship. 
• When someone wants to wear one or if there is any uncertainty that you don't need to wear one.    

Personal floatation devices should be available for all to use should they wish.   

 Water safety

The leader must:   

• Make sure that safety rules and alarm signals have been explained to the girls, and they understand the need for instructions to be obeyed immediately.   
• Follow water safety guidelines and ensure that the responsible adult helpers are familiar with them.   
• Inspect water for visible signs of pollution, for example rubbish, blue green algae or chemicals.   
• Make sure girls and parents are aware of the symptoms of leptospirosis (Weil's disease) and what action to take if they suspect infection. On the day of the activity, advise participants to cover cuts and grazes with waterproof plasters to help prevent infection. If they experience the symptoms within 2 weeks of participation in watersports, their doctor should be informed so they are tested for leptospirosis, and it isn't assumed to be flu.   

International   

If doing this activity abroad, contact [email protected].  

Insurance

Girlguiding’s public liability insurance covers you up to 1 nautical mile from the coast and inland, within the UK, Channel Islands, Crown dependencies and British Oversea territories. If you plan to go further out, please contact the adventure team via email at [email protected].  

The ratios below are given as a maximum and ratios must be considered as part of the risk assessment, this may lessen due to any medical conditions, physical ability or other factors.

Leadership team ratio

As this activity will take place outside of your usual meeting place the leadership team adult-to-child ratio is mandatory.

Very sheltered water

• Rainbows: 1:5 (minimum of 2 adults).
• Brownies: 1:8.
• Guides: 1:12.
• Rangers: 1 leader with recommended second adult.

All other water classifications

• Rainbows: not a Rainbow activity.
• Brownies: 1:8.
• Guides: 1:12.
• Rangers: 1 leader with recommended second adult.

Qualified adult-to-participant ratio

The activity leader (qualified adult) should determine what size of group is safe. There must be enough qualified adults to ensure the safety of all participants.

The number will be determined by any limitations placed on their qualification, permit or the rules of their operating organisation as well as the risk assessment. This should take into consideration the location, weather and experience of both the qualified adult and other participants. The leader should assess the risk and any concerns must be raised to the activity leader.