Join the International Service Team for the European Jamboree in 2021

Apply now to be a part of the team at the European Jamboree in Gdańsk, Poland. 2-13 August 2021. Deadline 30 June 2020.

As the European Jamboree was postponed from August 2020 to 2021, we're re-opening applications for a small number of places on the International Service Team.

A new inspiring  adventure awaits you in the summer of 2021. After the last event in 2005, The European Jamboree returns to gather young people from all over Europe in Gdańsk, Poland to celebrate Guide and Scout values, strengthen our international community and provide young people in Europe with the opportunity to meet and learn from each other.

And if you're a member aged over 18, you can get involved - as a part of our International Service Team (IST).

The theme for 2021 is ACT. Every Scout and Guide possesses potential to become a driver of social change. They are all invited to come to the Jamboree and discover their power!

Scouts and Guides will inter-ACT with others of various cultures, of various languages and various countries. They will learn through adventures, eye-opening discussions, and inspiring workshops. They will discover their power and find out where their helping hands are needed. Scouts and Guides will have a chance to ACT using their new skills and make a change in the society.

What is the IST?

The IST work with the Jamboree Planning Team to deliver the event. You'll help with a range of jobs, and take part in the IST Experience programme. This programme is built around three pillars: Service, Free Time Activities (rest, personal development, fun) and Adventure.

The IST is open to guiding members over the age of 18. You'll need to be in Gdańsk from 31 July to 14 August 2021.

There's a reduced cost to attend as a member of the IST - £600 per person, this includes contingent kit.

Find out more about being part of the IST.

Applications for the International Service Team have now closed.

Deposit and final payment

To secure your place, you will have to pay a non-refundable £60 deposit on confirmation of your place. This deposit can be transferred to the following account:

Account name: Guide Association - Events 
Account number: 80176887 
Sort code: 51-50-14

Use the following reference: ‘EJ20 – FULL NAME’ (for example, EJ20 – Denise Wickham)

Once you have made a payment email [email protected] and copy in [email protected].

Please note, any payments received without a reference will mean delays in allocating your payment.

IST payment schedule

31 August 2020: First instalment (deposit) £300 (50% of fee). 

31 December 2020: Second instalment £300 (50% of fee).  

What’s included?

The full fee for European Jamboree 2020 includes:

  • All camp fees, food and drink for the duration of European Jamboree 2020 from 31 July-14 August 2021.
  • All briefing weekends, including camp fees, food and drink ahead of European Jamboree 2020.
  • Kit package: including kit, tent and bag.
  • Full insurance for the duration of European Jamboree 2020, 31 July-14 August 2021.

What’s not included?

Your fee for European Jamboree 2020 will not include:

  • Travel to and from European Jamboree 2020 – please note you'll need to bring your tent back from Poland.
  • Travel to and from the European Jamboree 2020 briefing weekends.
  • Any Visa requirements.
  • Bedding and personal kit required to camp for 16 days.
  • Any additional kit.

Cancellation policy for IST members

Depending on when you cancel, you might recieve a partial refund of the total fee:

  • Cancellation after registration, but before 1 December 2020 - £540 refunded
  • Cancellation between 1 December 2020 and 30 March 2021 - £300 refunded
  • Cancellation on or after the 1 April 2021 - no refund

Should the event be cancelled either by the issue of a Foreign Office ‘Do Not Travel’ instruction, or by the Organisers themselves, you will be entitled to a full refund including your deposit.

Name changes

Names changes are possible until 1 February 2021.

To process a name change you must

  • Email [email protected] with completed IST name change form
  • Await confirmation that reference for new applicant has been received
  • New applicant to fill in additional information from the organiser
  • New applicant will be responsible for any further payments

Please do not exchange any money until your place on European Jamboree 2020 has been confirmed by the European Jamboree 2020 events team.

Duplicate payments

If you have accidentally made a duplicate payment please let the European Jamboree 2020 events team know by emailing [email protected], you will receive confirmation that we have received your email.

Duplicate payments will be refunded to participants, but this can take up to 30 days to process and will not be instant. You will be emailed once the amount has been refunded to you.

Hardship Fund

There is a Hardship Fund available for members who may need support in paying the total fee – more information on this will be available before the second instalment needs to be paid.

International Health Form

You must complete an International Health Form with any physical and mental health needs and return this form to [email protected] by 30 September 2020.

Your place is not confirmed until we have received this completed form. Failure to complete this form will result in you not attending European Jamboree 2020 and the loss of your fee.

To ensure that we can provide appropriate insurance for all members of the contingent, you must fill this form in as completely as possible. Failure to do so may result in lack of adequate insurance provision at the event or invalid insurance.

All the information contained in the International Health Form will be kept strictly confidential, with only the UK CMT & HoC and Girlguiding staff (where appropriate) having access to it.

You might need to update your International Health Form in the lead up to European Jamboree 2020, and there will be opportunities to update this form at any point in the lead up to European Jamboree 2020. In some cases, we may contact you for more information or to clarify any additional requirements, to ensure that you are fully supported at the event.

We encourage you to be open and honest so that we can ensure everyone has an amazing experience at European Jamboree 2020.

References

All IST applicants must have a positive reference from their local commissioner. These will be requested by the European Jamboree 2020 event team and you will receive the organiser registration link post receipt of your local commissioner’s reference.

DBS

All IST applicants must have a valid DBS check from Girlguiding for the duration of the event. This must be up to date on your GO record.

Safeguarding

If you or an associated person, for example your partner, becomes involved in any police or social services investigation, you must notify your commissioner or the safeguarding team immediately as this may affect your suitability to work with young people or vulnerable adults.

Please be assured that this matter will be dealt with confidentially by the commissioner and safeguarding team at HQ.

Code of Conduct

All members of Girlguiding are expected to adhere to the Code of Conduct they receive upon joining Girlguiding both in the lead up to and at European Jamboree 2020.

The European Jamboree 2020 Organisers may issue an additional code of conduct, and this will be distributed to the UK Contingent.

At all times members are expected to behave in a manner befitting their status as a representative of Girlguiding, and respect the rights of others globally.

Data protection

We will process your information for the purpose of administrating and organising this event. The information we collect in the registration process for European Jamboree 2020 will be shared with authorised Girlguiding staff and senior volunteers (including the international commissioner, lead volunteer for European Jamboree 2020, and the UK CMT), and the event organisers.

We will be processing this data under the lawful basis of legitimate interest, this being to fulfil events for our members. For further information on how and why Girlguiding use your personal data, including how long we keep it, your rights, and how you can contact us, please read our full privacy notice.

Failure to adhere to these terms and conditions will result in your attendance at European Jamboree 2020 being cancelled. You will not be entitled to a refund if you are removed from the event due to failure to meet the terms and conditions stated above.