Sharing photos and videos online

Guidance on whether you can take photos or videos of girls and how you can use them

Your guide to photo and video permissions

Taking and sharing photos and videos is a good way to show people all the exciting events and activities that guiding offers girls and young women.

However, there are a number of reasons why parents or the girls themselves might not want to be photographed. Girlguiding offers the following permissions on the New starter form for each section to help girls and their parents take control of how their images are used.

  • ‘Photos/videos can be shared and published and used for marketing – this means I am happy for photos, videos, storytelling and other visual and audio content of my child to be taken/collected, used for promotional and marketing purposes, published in public-facing media and shared within Girlguiding and with partners and local newspapers.’
  • Photo/videos can be used for unit use only – this means I am happy for photos, videos, storytelling and other visual and audio content of my child to be taken/collected, used as a record of unit activities, not published in any public-facing media and not shared outside the unit’. This may include unit specific social media channels (that are closed to the public).
  • ‘Do not take photo/videos – this means I do not want photos, videos, storytelling and other visual and audio content featuring my child to be taken’

Large scale events - photo/video permissions differ for large-scale events (where over 100 participants are present). Consent forms will state clearly if an event is large scale, and will request parents to tell Leaders if they do not wish photos/videos of their daughter to be taken at the event.

Sharing photos and videos safely

  • Follow the guidance in our Digital safeguarding policy and procedures.
  • Check parental permission before sharing photos or videos of young members on websites, social networking sites and other media sharing sites such as YouTube.
  • Avoid mentioning members’ full names or including other information that could reveal their identities. Be aware that members’ full names will be visible on Facebook and Twitter if you tag them, so think carefully about the content you are posting.
  • Make sure girls are aware that they should not share photos or videos of their friends online without permission from parents/carers.
  • Consider disabling the ability to comment on YouTube videos. This is a great interactive feature, but it also allows users to post negative comments or abuse.