What you can and can't keep under data protection rules

Check our list of historical records you can and can’t keep under data protection rules

As a unit you’ll have records that show the history of your unit and of guiding in your area.

It might be items such as photos or press cuttings. We’ve compiled a list of the historical records you can and can’t keep under data protection rules.

What you can keep

  • Press cuttings.
  • Current records - stored in a secure area.
  • Records of the history of your unit - for example, programmes of events, projects you may have done such as tree planting.
  • Photos - you can keep photos for historical purposes as long as they can’t be connected to personal information such as addresses, date of birth. It’s fine to have names on them and keep them in photo albums. If you’ve got loads of digital photos just pick out the ones that best show the event.
  • Scrapbooks.

What you can’t keep

  • Old forms - including health forms etc unless there was an incident or safeguarding concern.
  • Contact lists – regardless of their age.
  • Current photos that you don’t have permissions for.

We’re developing more guidelines to help you and will update the data protection hub on a regular basis so keep an eye out.