Organising indoor training sessions

How you can start running A Safe Space and 1st Response training safely

Last updated: 12 November 2020

Essential A Safe Space and 1st Response training events can now be held indoors in some areas.

You’ll need to make sure that government advice allows indoor meetings in your area, follow all our advice on making venues Covid-19 secure and complete a risk assessment.

Government guidance and local lockdown rules still apply and need to be followed above all else.

  • In England tiers 1 and 2 (and equivalent areas in Scotland, Northern Ireland and Wales where indoor meetings for girls can be signed off by the local commissioner) trainers must complete a risk assessment using the Covid-specific template and make sure the training is Covid-secure.
  • In England tier 3, or anywhere that requires indoor risk assessments to be signed off by the chief commissioner and the Girlguiding Safe practice team, the same process should be followed for training session, with the risk assessment signed off by the chief and Safe practice at HQ.
  • November lockdown rules in England mean that face-to-face events, including training, cannot take place until restrictions are lifted.

Where can I hold training?

Your trainings and trainer meetings should take place in meeting rooms or venues normally used for guiding activities. You cannot use hospitality venues or hold meetings in peoples' homes. This is because government rules are different for peoples’ houses, restaurants, coffees shops and pubs.

Being Covid safe

Any training event must follow government guidelines for Covid secure areas. Full guidance can be found on government websites. Remember there may be different guidelines for your local area/country so please check regularly.

Things to consider for your event:

  • Maintain social distancing during the training. Consider how many people will be attending and how that will work with the size of your venue.
  • Make sure there are handwashing facilities and hand sanitiser available.
  • Clean all surfaces at the end of an event.
  • Volunteers should bring their own pens and paper. Do not share. Avoid using paper handouts as much as possible.
  • If using break-out groups during the session, then keep people in the same groups to avoid unnesscessary mixing.
  • Do not provide any refreshments. Ask attendees to bring their own drinks and snacks.
  • Let members know that if they are feeling unwell or experiencing any coronavirus symptoms, they must not attend the training.
  • A Covid-19 risk assessment must be completed for each event as part of your usual risk assessment. Use our template to assess and mitigate any Covid-19 related risks.
  • If you're hiring a venue then ask for a copy of the venue’s Covid-19 risk assessment. Check they have safety measures in place and make sure that you and your group follow these.
  • In tier 1-2, or equivalent, areas your risk assessments do not need to be signed off.
  • Any event taking place in a tier 3 (or equivalent) area needs the risk assessment to be signed off by the chief commissioner and Safe practice at HQ.
  • Make sure to share safety information with attendees before the event so they are aware in advance of what they need to do.

Face coverings

In line with government advice, we recommend wearing masks or face coverings inside, unless you are in a well-ventilated area or can always stay 2 metres apart.

Government advice does allow people to remove face coverings to help with communication in education settings. This would apply to Girlguiding trainers if they feel they need to remove their mask while leading sessions.

Participant numbers and contact tracing

  • There are no specific government guidelines on numbers allowed. But you must limit numbers based on allowing space for social distancing in your venue. We recommend you keep group sizes small.
  • Make sure you have an up-to-date register and contact details, in case you are contacted by a contract tracing service. Details should be kept for 21 days. We recommend the person commissions the training manages this information.
  • If you are hiring a venue, then you may need to provide contact details for their own test and trace or contact tracing policies.
  • Make sure all data protection rules are followed and seek permission before sharing data.