Organising indoor training sessions
How you can start running A Safe Space and 1st Response training safely
Last updated: 20 August 2021
This information has been updated based on government advice about the lifting of lockdown restrictions. It's subject to change if government advice changes. Check the latest guidance for your area.
Training can now be run in-person and indoors across the UK. You might want to keep doing sessions online, especially if there are still restrictions in your area.
Virtual sessions can be great for reaching more people and making training more accessible, so you should consider offering them as an ongoing alternative to in-person training.
For all training sessions including outdoor ones, you'll need to complete a risk assessment. And you’ll need to follow all our advice on making venues Covid-19 responsible.
There are no restrictions on the number of attendees at sessions, but you must be able to follow social distancing and Covid responsible measures as explained in our coronavirus updates.
Full guidance can be found on government websites. Remember there may be different guidelines for your local area/country.
Things to consider for your event:
- Maintain social distancing if required by your local regulations or if you are in an enclosed venue with no fresh air. Consider how many people will be attending and how that will work with the size of your venue.
- Make sure there are handwashing facilities and hand sanitiser available.
- Clean all surfaces at the end of an event.
- Volunteers should bring their own pens and paper. Do not share. Avoid using paper handouts as much as possible.
- If using break-out groups during the session, then keep people in the same groups to avoid unnecessary mixing.
- Consider moving the event to outdoors if practical or make sure you can open windows and doors to bring fresh air into an indoor venue.
- Let members know that if they are feeling unwell or experiencing any coronavirus symptoms, they must not attend the training.
- A Covid-19 risk assessment must be completed for each event as part of your usual risk assessment. Use our template to assess and mitigate any Covid-19 related risks. These do not need to be signed off by a commissioner but should be available if anyone needs to see them.
- If you're hiring a venue, then ask for a copy of the venue’s Covid-19 risk assessment. Check they have safety measures in place and make sure that you and your group follow these.
- Make sure to share safety information with attendees before the event so they are aware in advance of what they need to do.
Everyone must follow their local government advice and if required, wear face coverings inside.
Government advice does allow people to remove face coverings to help with communication in education settings. This would apply to Girlguiding trainers if they feel they need to remove their mask while leading sessions.
Participant numbers and contact tracing
- There are no specific government guidelines on numbers allowed for these activities. But make sure there is enough space in the venue for social distancing if needed or recommended.
- Make sure you have an up-to-date register and contact details, in case you're contacted by a contact tracing service. Details should be kept for one month. We recommend the person who commissions the training manages this information.
- If you're hiring a venue, then you may need to provide contact details for their own test and trace or contact tracing policies.
- Make sure all data protection rules are followed and seek permission before sharing data.