Organising indoor training sessions
How you can start running A Safe Space and 1st Response training safely
Last updated: 15 June 2021
This guidance has been updated based on government advice about the lifting of lockdown restrictions. It's subject to change if government advice changes. Check the latest guidance for your area.
For all training sessions including outdoor ones, you'll need to complete a risk assessment. And you’ll need to follow all our advice on making venues Covid-19 secure.
Essential training for A Safe Space and 1st Response can be run in-person and indoors in all 4 nations. Other training sessions should be held virtually where possible, unless there's an essential reason for them to run in-person.
There are no restrictions on the number of attendees at sessions, but you must be able to follow social distancing and Covid-secure measures.
Where can I hold training?
Your trainings and trainer meetings should take place in meeting rooms or venues normally used for guiding activities. You cannot use hospitality venues or hold meetings in peoples' homes. This is because government rules are different for peoples’ houses, restaurants, coffees shops and pubs.
Being Covid safe
Any training event taking place before the 21 June must follow government guidelines for Covid secure areas. We'll update with guidance for events after 21 June when it's available.
Full guidance can be found on government websites. Remember there may be different guidelines for your local area/country so please check regularly.
Things to consider for your event:
- Maintain social distancing during the training. Consider how many people will be attending and how that will work with the size of your venue.
- Make sure there are handwashing facilities and hand sanitiser available.
- Clean all surfaces at the end of an event.
- Volunteers should bring their own pens and paper. Do not share. Avoid using paper handouts as much as possible.
- If using break-out groups during the session, then keep people in the same groups to avoid unnecessary mixing.
- Do not provide any refreshments. Ask attendees to bring their own drinks and snacks.
- Consider moving the event to outdoors if practical or make sure the indoor venue is well ventilated.
- Let members know that if they are feeling unwell or experiencing any coronavirus symptoms, they must not attend the training.
- A Covid-19 risk assessment must be completed for each event as part of your usual risk assessment. Use our template to assess and mitigate any Covid-19 related risks. These do not need to be signed off by a commissioner but should be available if anyone needs to see them.
- If you're hiring a venue, then ask for a copy of the venue’s Covid-19 risk assessment. Check they have safety measures in place and make sure that you and your group follow these.
- Make sure to share safety information with attendees before the event so they are aware in advance of what they need to do.
In line with government advice, we recommend wearing masks or face coverings inside, unless you are in a well-ventilated area or can always stay 2 metres apart.
Government advice does allow people to remove face coverings to help with communication in education settings. This would apply to Girlguiding trainers if they feel they need to remove their mask while leading sessions.
Participant numbers and contact tracing
- There are no specific government guidelines on numbers allowed for these activities, apart from in Wales where current government guidelines allow 6 people from 6 different households. Current guidelines around numbers for socialising do not apply in this situation. However, you must limit numbers based the space available for social distancing in your venue. We recommend you keep group sizes small and no more than the standard size of training events.
- Make sure you have an up-to-date register and contact details, in case you're contacted by a contact tracing service. Details should be kept for one month. We recommend the person who commissions the training manages this information.
- If you're hiring a venue, then you may need to provide contact details for their own test and trace or contact tracing policies.
- Make sure all data protection rules are followed and seek permission before sharing data.