Coronavirus (Covid-19) - updates and FAQ

The latest guidance from Girlguiding about coronavirus (Covid-19)

Guiding during the Covid-19 outbreak – how lockdown affects how we can meet

Page last reviewed: 22 October 2020

We update this page as we receive new and relevant information. Keeping our community safe is our top priority.

What rules do I need to follow?

Last updated: 22 October 2020

We've summarised how national guidance applies to unit meetings in your area. Check here to find out about local lockdowns, group sizes, face coverings and the latest social distancing advice. 

Local council restrictions may limit the activity that can take place in your area, so check the official advice for your area for the most recent information.

If you're a Girlguiding member overseas, check the local government advice your country. Contact the chief commissioner for BGO, [email protected], with any questions or concerns around indoor and outdoor activity. You should not restart face to face guiding before you have spoken to the chief commissioner or your county commissioner.

Local Covid-19 alert levels or tiers: Youth activity is permitted by government in all areas, whatever tier you’re in. But there are some extra precautions if you’re in tier 3 (Very High) and you want to meet face-to-face indoors – starting with contacting volunteer support before holding any indoor meetings.

Check the alert level for your area on the gov.uk site.

Tier 1 (Medium) area: face-to-face indoor, outdoor and online guiding is allowed.

Tier 2 (High) area: face-to-face indoor, outdoor and online guiding is allowed.

Tier 3 (Very High) area: outdoor and online guiding are recommended. Only hold meetings indoors if you really want to and are confident that it’s safe. Make sure you have considered these points:

  • Can face-to-face activities be run in a way that is Covid-19 secure?
  • Have you completed a risk assessment that shows how you will manage and mitigate risks, and has this been updated to reflect Tier 3 restrictions?
  • Have you thought about the risk of someone in the unit testing positive for Covid-19 and the impact that would have on the personal lives of other volunteers and members?

If you do want to go ahead with indoor meetings, then email [email protected] with your risk assessment response to the above points. We’ll discuss this with your chief commissioner and make a joint decision before you can meet.

Moving between tiers: If the area you live in or do guiding in moves to a higher tier (for example, from tier 1 to tier 2) risk assessments for face-to-face guiding will need to be updated and re-submitted.

And if the area you live in and the area you run your meetings in are in different tiers, then you need to follow the restrictions for the highest tier area when planning your meetings. For example, if you live in a tier 3 area, you can go to a tier 2 area and run an outdoor meeting, but you couldn’t run an indoor one.

Indoor meetings: Yes

Outdoor meetings: Yes

Group size: Up to 15, plus leaders.

Adult meetings and training: The rule of six must be followed in all areas, meaning no more than six people can attend any meetings or trainings.

In tier 1 (Medium) areas, up to six people can meet indoors or outdoors. 

If you’re in a tier 2 (High), you can hold adult meetings outdoors in a public area or private garden. 

At tier 3 (Very High) you can meet outdoors in public areas. You must not meet indoors or in private gardens. 

Consecutive meetings: Leaders can attend consecutive meetings in the same venue or location. Any indoor space must be thorough cleaned between meetings. If groups are meeting at the same time, in separate rooms or areas, then they can share a first aider.

Face coverings: You need to wear face coverings for indoor meetings. They are not needed outdoors. At indoor meetings face coverings should be worn by Guides, Rangers and volunteers. Rainbows and Brownies do not need to wear them. If someone cannot wear a face mask a visor or face shield can be worn, but be aware that these do not offer as much protection as a mask. Any visor or shield must cover the nose and mouth. Medical grade PPE is not needed.

Social distancing requirements: Where possible, stay 2 metres (3 steps) away from others, indoors and outdoors. Social distancing should be maintained during all activities

Toilets and hand washing: Everyone should wash their hands or use hand sanitiser when they arrive and before they leave. You don't need to have seperate toilets for each group or bubble, but you should try to limit the number of people using them at the same time.

Shared spaces: Shared spaces such as sports halls or kitchens need to be deep cleaned thoroughly between meetings if different groups are using them on the same day. Spaces should not be used by more than one group at the same time. Shared spaces must be thoroughly cleaned when the unit meeting ends

Read more guidance from the National Youth Agency.

From 16 October, Northern Ireland is going into a four-week lockdown.

Schools will close for two weeks from 19 October and the Education Minster issued guidance saying this includes youth services. This means that face-to-face guiding will also be paused both indoors and outdoors for two weeks from 19 October, please do not carry out any in-person meetings during this period. This includes adult volunteer meetings and training sessions.

We'll update you as soon as we have more information about any updates.

Read more guidance from the Department of Health.

Indoor meetings: Yes

Outdoor meetings: Yes

Group size: Up to 30 including leaders.

Adult meetings or training:  Adults can meet indoors or outdoors as long as there are no more than six people from only two different households.

Consecutive meetings: Leaders can attend consecutive meetings in the same venue or location, as long as they attend no more than 2 consecutive meetings in a day. Any indoor space must be thorough cleaned between meetings. If groups are meeting at the same time, in separate rooms, then they can share a first aider.

Face coverings: You need to wear face coverings for indoor meetings. They are not needed outdoors. At indoor meetings face coverings should be worn by Guides, Rangers and volunteers. Rainbows and Brownies do not need to wear them. If someone cannot wear a face mask, a visor or face shield can be worn, but be aware that these do not offer as much protection as a mask. Any visor or shield must cover the nose and mouth. Medical grade PPE is not needed.

Social distancing requirements: Rainbows and Brownies do not need to be socially distanced. Everyone else should, where possible, stay 2 metres (3 steps) away from others, indoors and outdoors. We know that YouthLink Scotland advise that those aged 11 or under do not need to socially distance and that this would apply to some girls in Guides. However, to make your unit meetings easier to run, we recommend that all Guides practice social distancing no matter their age.

Toilets and hand washing: Everyone should wash their hands or use hand sanitiser when they arrive and before they leave. You don't need to have seperate toilets for each group or bubble, but you should try to limit the number of people using them at the same time.

Shared spaces: Shared spaces such as sports halls or kitchens need to be deep cleaned thoroughly between meetings if different groups are using them on the same day. Spaces should not be used by more than one group at the same time. Shared spaces must be thoroughly cleaned when the unit meeting ends

Read more guidance from Youth Link Scotland (PDF).

From 23 October at 6pm, Wales is going into a two-week lockdown – known as a “firebreak”.

Schools will be opening occasionally during this time, but no face-to-face guiding meetings can happen until the firebreak ends. This includes outdoor as well as indoor meetings. And it means you cannot run adult volunteer meetings or training sessions.

This will be reviewed when the lockdown is due to finish on 9 November. We will let you know as soon as we have more information about any updates.

Read the Welsh government frequently asked questions about the firebreak

Read more guidance from the Department of Health.

We continue to stay up to date on the guidance from government and Public Health England as well as from Scotland, Northern Ireland, Wales and the Crown dependencies. We're following their advice as the situation evolves. We're also working with the National Youth Agency and the wider youth sector to keep up with the latest information for youth groups.

Staying healthy

It may seem obvious, but a few precautions can go a long way to stop germs from spreading. Here are some tips from the NHS:

  • Cover your mouth and nose with a tissue or your sleeve (not your hands) when you cough or sneeze.
  • Put used tissues in the bin straight away.
  • Wash your hands with soap and water often – use hand sanitiser gel if soap and water are not available.
  • Try to avoid close contact with people who are unwell.

Try this activity

Check your hand washing skills with this activity from our First Aid skills builder.

Download the activity

Frequently asked questions (FAQs)

I have a question about...

How can I welcome a new girl to my unit if we’re meeting online? 

For units who are holding their meetings online, we have created a virtual guiding new starter form for new joiners. This can be filled out digitally and emailed back to you. 

You and another adult volunteer should talk with the new starter and their parent or carer about how your unit is running during Covid-19. If you’re doing online guiding, talking over a video callcould be a chance to see if they can join online meetings  

Parents or carers will need to complete a virtual meeting consent form before you share any specific log-in details for your meetings. 

All the things you do in your unit to keep girls safe still apply when we go online. So make sure you check our Safeguarding policyand Digital safeguarding policy before trying any online activity with girls or other volunteers. 

See our guidance for staying safe in virtual meetings.

What should I do if girls are due to transition to the next section? 

If girls are due to move up a section, feel confident about it and have met with the new unit, then you can move her up by arranging a digital welcome meeting with her new unit, if they are not meeting in person.  

If girls need more support, do not know the leader of the new section, or are worried about moving up at this time, then you can postpone their move date until they can meet their new unit in person. 

If the new unit is meeting face to face, then girls can join their new unit in the usual way

My girls were working on the transition route to the Gold award, will the timeframe for this be extended? 

The Gold transition route deadline for all sections has been extended until the 18 December 2020 – the end of the Autumn term.  This should allow enough flexibility for girls who are working on this.

Will programme materials be published online? 

Check out our Adventures at homehub for a collection of activities. There’s a range of programme activities and new challenges to try, all available for free.  

Thousands of girls have their badge books and are working on badges over lockdown. And we’ve made sure we have books for every girl in stock in our online shop.

We can’t put these resources online for a few reasons. One because we currently don’t have a way of offering paid-for downloads. And releasing the content for free would both impact the sales in our shop and be unfair to girls who already have their own paid-for copy.  

The money generated from badge book sales, like everything in our online store, goes back into the organisation, funding future work for that helps girls and members. 

If I have to cancel one element of the Queen's Guide award (eg residential), can I offer an extension for the award's completion? 

Any elements of the Queen's Guide award that cannot go ahead due to the Covid-19 outbreak can be given an extension by their county coordinator.  

Some sections of the award may still be able to be completed, so extensions will only be given for elements that have been postponed. For example, service in guiding, outdoor challenge or residential.  

All Queen's Guide award participants are eligible for extensions, even if they are nearing their 26th birthday, and this extra time does not count as the 12 month break. 

Visit ourQueens Guide award guidance pageto keep up to date with our latest advice. 

Are all BGOs and Branch units also closed? 

Different places around the world are at different stages of coming into or going out of lockdown because of coronavirus, so it varies across BGO and Branches. If you have questions about this, check with your commissioner in BGO. 

  • We have some information on funding opportunities that can help local guiding through the pandemic. 
  • If you’re not sure how to handle subs during this time, see our guidance on subs during coronavirus.
  • Your unit might be eligible for a UK Units In Need grant if you are in immediate financial trouble. You should also talk to your county commissioner to find out if any hardship arrangements are available locally. 

If I cancel meetings, do I have to reimburse parents' subscriptions?

Every year, Girlguiding UK collects an annual subscription to run our charity at a national level. It pays for our insurance, Safeguarding team and other central functions that remain necessary even if units are not meeting. It also includes levies to support other levels of Girlguiding, such as region and county, and their annual running costs. 

This subscription will not be refunded to units and, if you have collected it directly from parents, you do not need to refund it because their daughters are still members of Girlguiding. See our page on subs during coronavirus - which includes some template letters for parents - for more information.

Whether to refund unit subscriptions to parents is a local decision. It is likely that coronavirus will put strain on family budgets, so if it is possible to give refunds based on your unit’s financial position then please do consider it.

If you are still required to pay rent for your meeting space or other expenses, and do not have reserves to cover refunds, parents will appreciate a clear explanation of why you can’t refund their subscriptions. 

It remains your unit's responsibility to cover any ongoing unit expenses such as hall hire.

If I cancel a trip, we don't receive a refund – do I have to pay parents back?

If you’re able to claim any money back or can claim on your own events insurance, then do pass the refund onto parents. If there are non-recoverable costs that parents have already paid for then clearly explain why you’re not able to give refunds. 

It's likely that insurance companies will change their stance based on changing government advice, contact your provider to understand your options. 

I have a trip planned and I’m worried about insurance. What do I do if a final payment is needed, but the trip might be cancelled? 

We know that this can be worrying, but we’re in unprecedented times and as long as you’ve looked at your options thoroughly to make the decision best for you and the group – that’s the best you can do. 

To work out whether to pay a final instalment for a trip or not, or postpone, you need to think about the following things: 

  • What’s your insurer’s position on the situation? Check if it’s changed during the coronavirus pandemic and what they’re saying about any exclusions. Will they consider it as disinclination to travel if you choose not to go or will they continue to pay out? 
  • When is your trip? Speak to your insurer about the options - whether that’s postponing, rescheduling or cancelling. 
  • What’s in your terms and conditions? Some travel providers will cancel the trip if the final balance isn’t paid and you’ll lose the money already paid in. This might impact your rights to claim on insurance too – always read the small print. 
  • How much money have you already paid in and might lose? If it’s a small deposit that won’t be a big loss, it might make more financial sense to cancel without paying further. 
  • What impact will this decision have on the trip attendees and how you will you manage changes in numbers if people aren’t able to come anymore – will you replace them? Can you offer refunds? 
  • Have you updated parents? It may seem obvious but it’s good to be upfront with parents about the situation, as they might be worried too. 

I've been fundraising for a trip that can't go ahead – do I have to return the donations? 

It depends on how you raised the money for the trip, and what you said to the donor at the time.  

Here are some examples: 

  • If you have been sponsored to do something to raise money for your trip and your trip is now cancelled, you need to contact each of your sponsors and let them know about the cancellation. You must ask them if they are happy for funds to still go towards the Girlguiding group or if they want a refund.  
  • If you held a bake sale/raffle/quiz night to raise money for your trip and your trip is now cancelled, you won’t need to give refunds even though the trip is cancelled. The money muststill be given to the charity you were raising money for, eg your unit. 
  • If you received a grant from a trust, foundation or local guiding and your trip has been postponed or cancelled, you need to get in touch with the organisation or group that gave you the grant and let them know what has happened. Include details of any non-refundable expenses that you’ve spent the grant on and ask what they’d like you to do with the grant. They may ask for the grant, or what remains of it, to be returned or they may be happy to allow you to keep hold of it to be used when the trip isrescheduled or put towards another project. 

If you’re not sure, please look at our Donation acceptance policy or contact our friendly national Fundraising team by emailing [email protected] or calling 020 7834 6242. 

Can my fundraising event go ahead? 

You should follow UK government advice on social distancing and reducing social interactions when running any events.  

We recommend you do a risk assessment of your event, and if then you decide it shouldn’t go ahead you should contact everyone involved and either cancel, postpone or look for an alternative event to hold instead. 

I've cancelled my upcoming fundraising event because of coronavirus. What can I do? 

Firstly, make sure all your attendees know the event is cancelled, and update any marketing materials like posters and social media to show the event is cancelled. 

Make sure everyone you were working with, like your venue, any caterers or entertainment know the event is cancelled check your insurance policy and contracts, so you know if you have incurred any costs. 

Secondly, plan an alternative! There’s lots of events using digital tools to bring people together online. With people being asked to avoid direct contact, this could be a great way to keep in touch and give people something to do. Strava and Fitbit offer ways to share exercise-based achievements - why not change your fun run to a virtual fun run? 

Do Girlguiding still need me to raise money for them even though units are not meeting? 

Yes! We know that many units will be in a difficult financial position because of coronavirus. We’re working out how we can support them and we’re looking at ways of bringing our Girlguiding family together online during the next few weeks. All of this will require money to cover the costs - so please do continue to fundraise if you can. 

Can I still sign up for a Charity Challenge event? 

Check with the group who are running the challenge event to see if it's still going ahead, but yes – many charity challenges scheduled for later in the year and beyond are still accepting sign ups. Even if the event is postponed, Girlguiding nationally, regionally and locally needs your support now more than ever. 

My unit still needs to raise money – how can I fundraise while following government advice? 

There are lots of ways to take your fundraising online. You can sign your unit up to easyfundraisingclever website that turns everyday online shopping from 4,000 retailers into free donations - and you don't need to have a charity number to use it. 

 You could also host a virtual event using Zoom or Google hangouts. With people being asked to avoid direct contact, these could be a great way to keep in touch and give people something to do - like a quiz with donations to take part. 

My unit, district or county owns a building. Can I still rent this out to non-Girlguiding bookings? 

We’re committed to doing everything we can to stop the spread of the virus so you must always keep this in mind. But if you are owners of the property, this is your decision.Take a look at our advice on managing property during coronavirus.

Any bookings that are accepted during this time must be thoroughly risk assessed to ensure that they do not breach current government guidance to reduce the spread of the virus. 

I'm part of a management committee that looks after a Girlguiding property. What is the guidance for managing buildings during this time? 

Take a look at our advice on managing properties during coronavirus.

You’ll also need to check the relevant government guidance on managing property during this time. For campsites and activity centres guidance can be found on the UK government website.

  • Our activity centres – Foxlease, Blackland Farm, Waddow Hall and ICANDO – are now open for family bubble camping, in line with government advice. Check our activity centres website for full details.
  • Some of our national events have been cancelled due to the outbreak. To check the status of our events like Twisted Tech, Big Gig and Fearless Fun, take a look at our detailed event information.

Should I cancel events we've planned for later in the year? 

Cancelling events scheduled for the future is a local decision.You’ll need to think about what the cancellation terms are if you cancel or postpone events sooner rather than later.  

We're continuing to follow UK government advice on how long we should suspend Girlguiding activities and events for. 

Our national activity centres are making decisions on a monthly rolling basis and have decided to cancel events until 30 September. 

My unit have a trip booked with PGL that we can't get refunded – what can I do? 

We’ve been working closely with PGL since the start of the lockdown. As of 23 March their centres were closed until further notice. 

PGL are currently handling all enquiries and prioritising these by planned trip date. While their centres are closed, you'll be given the opportunity to move your booking to later in 2020 or any time in 2021, in line with their terms and conditions.

Can we do any Duke of Edinburgh's and Queens Guide award expeditions and explorations? 

While we can’t do overnight stays, you can do Duke of Edinburgh's Award (DofE) expeditions using some of the DofE’s flexibilities. Please visit ourDofEand Queens Guide award guidance pages to keep up to date with our latest advice. 

When can I plan residentials and travel internationally? 

Currently, no residentials are allowed. New REN forms should not be submitted or signed off until further notice. Please do not carry out fundraising for new international trips or submit any permission to plan documents at this time.

We will keep monitoring government and youth sector guidance and will lift this restriction when it is safe to do so. When the restrictions are lifted please consider that Girlguiding will always abide by foreign office and government advice on trips with young people and specific country advice. Be sure to read the cancellation policy carefully and make no payments until you have appropriate, comprehensive travel insurance in place.

What should I do if a member tests positive for Covid-19?

If there's a confirmed case of coronavirus in your unit, you should suspend unit meetings immediately for 2 weeks. Everyone who attended, leaders, volunteers and any visitors, should follow track and trace procedures. If you hire your meeting venue, you should let the property managers know as well.

The member who tested positive should self-isolate and follow Government and health advice for their area:

You do not need to let HQ know about confirmed cases.

What should I do if a member comes to a meeting with Covid-19 symptoms?

If you're worried by a member’s symptoms, you should contact their parent/carer and ask for them to be collected, or send them home immediately.

Encourage them to seek testing. If they test postive for coronavirus, you'll need to suspend unit meetings immediately for 2 weeks and follow track and trace procedures.

 

Do I still need to do my A Safe Space training? 

Yes. Level 1 and 2 can be completed online as e-learningsAnd we are now able to also train Levels 3 and 4 on a virtual platform. Ask your commissioner about how this is delivered in your area or contact your country or region office. We expect all volunteers to complete the appropriate training levels needed for your role as soon as this becomes possible. 

Will you extend the 31 December deadline for completing A Safe Space training? 

Now that we can deliver all levels again, keeping everyone safe is our priority. By 31 December 2020 everyone needs to have the correct level of A Safe Space training for their role. You can now do Level 3 and 4 virtually, contact your country or region office for details of upcoming trainings in your area. 

Find out more about completing A Safe Space training. 

What information can we share with people who might have had contact with someone who's now self-isolating or experiencing symptoms? 

From a data protection point of view, volunteers and parents in the persons regular unit can be informed. 

Any other volunteers present on the day can let their unit’s volunteers and parents know that a member has possibly contracted the virus. We advise that they look out for symptoms and follow the public health advice where they live. 

I've received a reminder that I need to start a disclosure check. I'm not volunteering at the momentand I can't complete the check whilst following guidance on social distancing. What do I do? 

Volunteers in roles which involve regulated activity must have an up to date disclosure check 

As this was not possible during the early stages of lockdown, we have extended the recheck deadline. Check the disclosure section of your GO record to see your new, extended disclosure expiry date.  

Disclosure check can now start up again if social distancing measures are followed. Your local ID verifier or commissioner will be in touch to make arrangements with you, or you can check our updated information on ID verification.

I have outstanding actions from a complaints, compliance, or safeguarding enquiry, do I have to continue with those requests? 

As much as is possible yes. The complaints, compliance and safeguarding teams will continue to offer support to investigate and provide outcomes for concerns raised. 

In many cases this information can be gathered via email, video meetings and phone calls. If that's not possible and you're unable to progress an investigation, let the relevant team know. They can work with you to mitigate any risks and plan next steps. 

I'm concerned about a young member or an adult volunteer who has lost their Girlguiding support network during the outbreak, what can I do? 

If you have concerns about a member who may be more vulnerable at this without their social or guiding networksget in touch with the Safeguarding team to share your concerns on [email protected] 

Do I need to have completed Level 3 A Safe Space training to run online meetings? 

We always need to make sure that unit meetings are safe, whether they’re in person or online. We’d recommend that at least one volunteer in an online meeting has completed Level 3. Make sure you check out ourguidance for safe guiding online.

What happens if my 1st response training expires while there is no training being delivered? 

The Health and Safety Executive (HSE) guidance around first aid extensions has recently changed and so we’ve updated our process around extensions for 1st Response. If your qualification expired after 16 March it will remain valid until 31 October, or six months from the original expiry date, whichever is latest - up until 31 March 2021 when all retraining must have been completed. The guidance states that extensions are granted if individuals can "demonstrate that they have made every effort to arrange requalification training as soon as possible and can explain in detail why they have not been able to do so”. Therefore you need to book onto a course as soon as possible rather than waiting until the end of your extension period.

You can currently attend virtual refresher courses, and from 1 November will be able to attend virtual full courses. All virtual options require a follow up face-to-face session to cover off practical skills.

Returning to in-person training events is still under review and we will update members when and if changes are made.

You are required to have a first aider at all in-person activities. However first aiders can be shared across units if using the same venue at the same time, and your venue may have an onsite first aider who can provide this cover.

Do I need to do any additional cleaning or make any modifications as a 1st Response trainer? 

We recommend all trainers read the statement from The Resuscitation Council. This will tell you what you need to do in all training situations.  Mannikins should already be cleaned to the standard needed to prevent Covid-19 transmission. 

The updated 1st Response training to be released on 1 November includes more detailed guidance on first aid during Covid-19.

Will I be liable if someone contracts Covid-19 at a Girlguiding meeting?

Girlguiding’s public liability insurance covers anyone attending a Girlguiding meeting, event or activity against claims of injury, harm or damage unless they have acted deliberately negligently. This means that leaders won't be held personally liable for any accident or an illness contracted as long as they have taken all due care and attention to mitigate the risks, filled out a riks assessment and followed our policies, procedures and guidance.

 

We have extended 1st Response training and disclosure check renewal dates. See the Safety and safeguarding information above for full details.  

Can I still work on my Leadership qualification during this time? 

Although face-to-face meetings and trainings are currently suspended, you can still complete e-learnings for your Leadership qualification.  

We know that online unit meetings are very different to face-to-face ones, so we don’t recommend completing module 1 until you can meet your unit in person. 

You and your mentor might want to hold your mentoring meetings virtually and then arrange for your LQ book to be signed later. Take a look at ourguidance on online guiding for some recommended platforms for video calls. 

Is the London Girlguiding shop open?

The Girlguiding shop on Buckingham Palace Road is closed.

Is the online shop open?  

Our online shop is open and our brilliant range of badges, badge books and gifts are available. 

Is there any guidance on opening volunteer shops? 

We know that all volunteer shops operate differently. So we recommend you do a risk assessment on re-opening and follow theUK government guidance on any precautions and safety measures you’ll need to put in place. 

  • In some areas units are now able to start planning face to face meetings. Take a look at our guidance on starting to meet againto find out the steps you need to take to make sure this is safe.

How many volunteers can meet face-to-face if it's an adult only meeting?

Public guidance applies to all adult meetings – including trainings at this time. This means if the rule of six applies to your local area e.g. in England, that no more than six adult volunteers can meet face-to-face. Girlguiding is only exempt from public restrictions as a youth organisation so only face-to-face meetings with young people are exempt i.e. a unit meeting. Volunteer meetings are not currently exempt, so public guidance must be followed. You can find out more about the group sizes for unit meetings in the different nations on the meeting in person webpage.

What cleaning do I need to do in indoor venues?

Cleaning needs to be an essential part of ensuring we are Covid safe when we return to indoor meeting.

Plans for thorough cleaning should be included in your risk assessments, including when it will be done during your meeting time, and who will be responsible for carrying it out.

When we talk about thorough cleaning, we mean:

  • Increased frequency. It's essential to clean before meetings, in between consecutive meetings and after the meetings have ended.
  • Pay particular attention to frequently touched surfaces and frequently used areas. For example door handles, window latches, toilet flush, soap dispensers, taps.
  • Remove any unnecessary items. Taking things out of the meeting space means they won't be touched and will make cleaning more straightforward. 
  • Reusable equipment should be, where possible, replaced with disposable versions. For example, use paper towels in the toilet, instead of a hand towel.
  • If you rent the space from someone else, find out from them who'll be responsible for the cleaning. They might have an employed cleaner or designated member of their team who is responsible.

Can we meet outdoors at a venue owned by Girlguiding and use the toilet facilities?

If Girlguiding property is open and there is outdoor space, then you can hold outdoor meetings and activities there.

Include the toilets in your risk assessment. Make sure they are frequently cleaned, and that social distancing is possible. It's important to take steps to prevent the spread of Covid-19 on the premises.

Can units start meeting outdoors in private gardens?

No, not yet, to keep safe and compliant it needs to be a blanket rule for all.

  • Volunteers would have to go above and beyond to stay Covid-secure if we asked them to follow government guidance and National Youth Agency guidance for Providers of Outdoor Facilities for Sport and Recreation under DofE guidelines in their own gardens.
  • Our disclosure checks do not cover home working which guiding at home would fall under.
  • It is not inclusive for all who, in the majority, would not be able to access face-to-face guiding in gardens that are big enough and that have a separate toilet facility.

How can we stay socially distanced when giving first aid?

Treating the accident or incident properly should always be your first concern. But you should take some extra steps to keep things safe during Covid-19.

If possible, ask the injured member to do things for you. They can follow your guidance to treat themselves, so you can help from a safe distance and reduce the time you spend close to each other. For example, you could demonstrate to a girl how she can clean a wound and apply a plaster, while she follows along.

There is some extra recommended equipment that should be added to your first aid kit:

  • A fluid-repellent surgical mask
  • Disposable gloves
  • Eye protection
  • Apron or other suitable body covering
  • Alcohol-based hand sanitiser

Make sure you’re up to date with the latest guidance by reading through advice from the Health and Safety Executive and UK government on first aid in community settings.

The Resuscitation Council UK has provided guidance on chest compression only CPR for children.

For BGO and Branches you should check the first aid and community guidance that your country / region has produced.

What first aid cover should be provided at meetings?

All meetings need to have a qualified first aider present 

Most of the time this will be a Girlguiding volunteer with a valid 1st Response qualification or an approved external first aid qualification. 

If the venue or provider you are using provides first aid cover, this will count as having a first aider. Let your commissioner if this is the case.  

We know that our members have not been able to do face to face training, including 1st response training, during lockdown. So, we’ve extended the deadline for renewing some qualifications. Any 1st Response qualification that was due to expire between 17 March and 30 September will have an extended expiry date until 30 September. 

Can I hold multiple 'bubble' meetings in the same space? 

Different parts of the UK have different guidance on how many people can meet up - take a look at our summary of the different nations' rules if you're unsure, or check your local restrictions. 

If you have enough volunteers to hold activities with multiple 'bubbles' in the same large space then you can. All attendees must stay in their own groups with the correct adult:child ratios followed. That means that leaders cannot be shared between groups, and there must be enough qualified first aiders and volunteers with current DBS/AccessNI/PVG. 

You should clearly mark out the area that each group is using. 

Can we serve food at activities? 

All activities, including serving food, must be carefully risk assessed to reduce risk of spreading Covid-19. Good hygiene practice must be followed and anyone handling food must wash their hands with soap and water for at least 20 seconds.  

This should be done routinely, including before and after handling food, when moving between different areas of the space, after blowing your nose, coughing or sneezing. Coughs and sneezes should be caught in a tissue or the crook of your elbow. 

Can my unit sing in our meetings?

Because the space you meet in will affect the risk level of singing at this time, this activity should be risk assessed on a case by case basis. We recommend that you only sing in outdoor meetings. But if your indoor meeting venue has plenty of space for social distancing and is well ventilated, then with a risk assessment you might be able to safely sing together.

In Scotland, units should follow the guidance from YouthLink. This means no singing at indoor or outdoor meetings.

What if my commissioner won't sign off my risk assessment for face to face guiding? 

The process for the outdoor and indoor meeting checklist and risk assessment should work in the same way as the Residential Event Notification form that you complete before taking girls away overnight. 

If your commissioner has not signed off your risk assessment, it’s best to talk to them about it. They might have questions about your planning or could ask you to make changes that will help you to reduce risk and keep members safe.  

If you have any questions that aren't answered in the FAQs above, please contact [email protected]